Reception & Facilities Coordinator

About the Job

As a specialist in electronics and software for the past 20 years, in-tech is a dynamic, fast-growing engineering company headquartered in Munich, Germany employing around 2350 employees globally across 20 project locations in 8 countries.

in-tech develops innovative engineering solutions for the automotive, rail, aerospace, defence, and industrial sectors.

We are committed to a flexible, modern work culture and work-life balance. Our colour orange stands for liveliness, warmth, and dynamism. We value a strong team spirit, fresh ideas and a positive work culture. We call it the “Orange Spirit”!

Since 2024, in-tech became a subsidiary of Infosys Ltd. This strategic partnership enables us to offer our customers even more comprehensive development and digitalisation services and a greater offshore capability.

We are looking for an experienced in Reception & Facilities Coordinator, this role ensures smooth day-to-day operations of our Trivandrum office within the Infosys campus. The coordinator is the single point of contact for campus teams and Kochi in-tech, managing goods inwards, employee access and reception, vendor and building coordination, office supplies, and infrastructure to maintain a safe and efficient workplace.  If you’re passionate about joining a growing and dynamic team with a company with a positive culture and team spirit, we’d love to connect with you!

Responsibilities

1. Oversee day-to-day operations of the Trivandrum office facilities to ensure smooth functioning for employees and business processes.
2. Act as the single point of contact for security, finance, facilities, and customs clearance teams on the Infosys campus.
3. Liaise with in-tech departments in Kochi to coordinate essential onsite business functions and requirements.
4. Ensure efficient goods-inward management, including timely receipt and proper handling of materials.
5. Monitor adherence to established processes and procedures related to facilities and office operations.
6. Facilitate smooth employee entry and exit through security and access control to the office premises.
7. Coordinate with internal stakeholders, vendors, and service providers to maintain seamless facility operations and employee support services.
8. Assist in monitoring workplace infrastructure, office equipment, and common areas to ensure a safe and efficient environment.
9. Track and follow up on facility-related service requests and maintenance activities to ensure timely resolution.
10. Maintain office supplies and inventory records, coordinate replenishment, and provide front reception support as required.

Requirements

1. Bachelor’s degree or diploma in Facilities Management, Administration, Hospitality, or a related field.
2. 1–3 years of experience in facilities management, administration, workplace services, or office operations.
3. Basic understanding of workplace safety, compliance practices, and emergency preparedness.
4. Exposure to reception/front office duties will be an added advantage.
5. Knowledge of vendor management and facility maintenance activities.
6. Strong coordination and stakeholder management skills.
7. Excellent verbal and written communication skills.
8. Strong organizational and multitasking abilities with attention to detail.
9. Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
10. Ability to work collaboratively with internal teams, external vendors, and service providers in a dynamic environment.

Apply with us

If you have experience and team spirit and are looking for a great place to work, then start your job with us.

As part of our dedication to the diversity of our workforce, in-tech is committed to equal employment opportunity without regard for age, race, colour, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion.